From setup to delivery.
Every step in between.
A closer look at what SessionFlow does across the full headshot session workflow.
Set it up once.
Show up ready.
Before the day starts, SessionFlow takes care of the groundwork. Build your schedule, block out breaks, and add everything a participant needs to find you and arrive on time. By the time you walk in, nothing is left to figure out.
Session scheduling
Create single or multi-day sessions with custom start and end times. Add as many date blocks as the job requires.
Unavailable times
Block out breaks, lunch, and any time you need off. Those slots never appear as bookable for participants.
Location details
Add a full address, written directions, floor and room details, and arrival instructions so participants know exactly where to go.
Timezone control
Set the session timezone independently from your own. Defaults to yours automatically if you leave it.
Client admin access
Assign a company contact as the client admin. They get a live view of all participants and their current status throughout the session.
Your list, managed.
Without the back-and-forth.
Getting a hundred people through a session in the right order shouldn't need a spreadsheet and a clipboard. Participants sign themselves up, pick their slot, and reschedule if they need to. You stay focused on shooting.
Self-signup
Participants sign up via QR code or a direct link. No admin involvement needed once the session is live.
Timeslot selection
Participants choose from your available schedule when they sign up. The queue fills itself.
Rescheduling
Participants can change their slot at any time without contacting you. The queue updates automatically.
Bulk import
Import large participant lists via CSV or Excel. Bring in an entire company roster in one go.
CSV export
Export your full participant list at any time for your own records or to share with a client.
Photo reassignment
Need to move photos to a different participant? Reassign them at any time. Files are renamed automatically to match.
Calm on location,
no matter what volume.
The capture workflow is built for where you actually work. Tethered shooting pulls images directly from your camera the moment you press the shutter, named by participant on ingest. No sorting, no renaming, and no internet required. It all runs offline from the moment you walk in.
Tethered capture
Connect your Canon and start shooting. Photos ingest directly into SessionFlow automatically. More camera brands are on the way.
RAW support
Ingest and work with RAW files natively. No conversion needed before the workflow begins.
Automatic file naming
Every photo is named by participant the moment it comes in from the camera. Your folders are organized before you even think about it.
Fully offline
The entire capture workflow runs without an internet connection. No Wi-Fi passwords, no signal dependency, no fallback plan needed.
Your brand.
Their moment.
When the session wraps, participants get access to a gallery that looks like you built it. Your logo, your look, and optionally your own domain. They browse their photos, mark favorites, select images for retouching, and download their files on their own timeline. You can preview exactly what they see at any point.
Custom branding
Galleries display your logo or your client's logo throughout. SessionFlow is never visible to participants.
Custom domains
Set a custom domain at the account level or per individual session. Available on the Business plan.
Photo selection and favorites
Participants browse all their photos and mark favorites directly from the gallery. No external tool needed.
Retouch requests
Participants select which photos they want retouched from inside their gallery. Requests flow straight into your editing workflow.
Photographer preview
See exactly what the participant sees and what the client admin sees, at any time, from inside SessionFlow.
Client admin view
A company contact can view all participants, their photos, and their current status from one place.
Retouching, simplified.
Without changing how you edit.
Retouch requests don't live in a separate inbox. When a participant asks for a retouch, the file label changes to red in Lightroom, Evoto, or any XMP-compatible editor. Work through them in the order they came in, export back to the folder, and SessionFlow handles the rest automatically.
XMP label integration
Retouch requests change the file label to red. The change is visible immediately in Lightroom, Evoto, and any other editor that reads XMP labels. No plugin or setup required.
Queue in order
Requests are listed in the order they came in. You always know what to work on next.
Automatic detection
Export the retouched file back to the session folder and SessionFlow detects the update on its own. Nothing to click, nothing to confirm.
Label to blue
Once the retouched file is detected, the label changes to blue. A clear, visual signal that the job is done.
Participant notification
The participant is notified automatically that their retouched photo is ready to download. You don't have to follow up.
More value from every session.
Built right into the gallery.
SessionFlow handles the commerce side so you don't have to chase it. Set your complimentary allowances and pricing once, and the gallery takes over. Participants can purchase additional photos or retouches directly from their gallery, without any involvement from you.
Complimentary downloads
Set how many free downloads each participant receives. Everything beyond that can be purchased.
Per-photo pricing
Charge for additional downloads beyond the complimentary allowance. Price set once at the session level.
Complimentary retouches
Set how many free retouch requests each participant is entitled to before paid pricing kicks in.
Per-retouch pricing
Charge for additional retouches beyond the complimentary allowance. Participants pay directly from the gallery.
In-gallery purchases
The full purchase experience happens inside the gallery. Participants never leave to pay through a separate flow.
The right email, to the right person.
Without thinking about it.
The routine emails go out on their own. Gallery ready, retouch complete, session reminders. When you need to send something more targeted, the email actions system lets you filter exactly who you need, preview what they'll receive, and send with confidence.
Automated emails
Gallery ready, retouch complete, and session reminder notifications go out automatically at the right time.
Email actions
Send targeted emails to specific groups based on queue status, gallery activity, downloads, retouch requests, purchases, and favorites. If you can filter for it, you can email it.
Built-in templates
Start from a library of ready-to-use templates: welcome, thank you, missed you, choose your photos, retouch reminder, and more.
Custom tokens
Personalize every email with dynamic tokens: participant name, gallery preview image, business name, and footer details.
Preview before sending
See exactly what each targeted participant will receive before the email goes out. No surprises.
Full send history
Every email sent is logged with a full preview. You always know what went out and when.
Custom sending domain
Emails arrive from your domain, not SessionFlow's. Available on the Business plan.